Own The Space is a campaign incubator that supports individuals and groups seeking to have a positive impact in the world. Founded just over two years ago, we are seeking a finance and team assistant to become an integral part of our expanding team. As the Finance and Team Coordinator, you will have experience in an administrative and finance role and have the ability to deal effectively with suppliers, internal teams and freelance contractors.

Responsibilities: Finance

• Expense and invoice Management: Accurately file and record expenses and invoices using QuickBooks or Xero
• Payments: weekly payment run and payroll
• Cash flow reporting: Assist in preparing and maintaining monthly cash flow reports and tracking spend across projects as directed by the CFO
• VAT returns: Handle quarterly VAT returns to ensure compliance with UK financial regulations
• Tax: Provide assistance with tax preparation and compliance
• Annual returns: Support in the preparation of the annual return in collaboration with our CFO
• Data management: Maintain and update financial records in Google Sheets
• Expenses: Management of expenses platform and related enquiries
• Discretion and confidentiality: Handle sensitive financial information with the highest level of discretion

Responsibilities: Team Support

• Support the maintenance of office infrastructure
• Prepare contracts for consultants and vendors and be the first point of contact for any related enquiries.
• Support on discrete research tasks regarding team management and development
• Liaise with vendors, funders and consultants as needed
• Manage organisational subscriptions and file management